Hay Creek Ranch Policies

General

• Check-in is from 1 p.m. to 5 p.m. There is a $50 fee for check-ins after 6pm. IMPORTANT: You must arrive for check-in by 8 p.m. on the day of your arrival. The road into camp is only wide enough for one rig and it is unsafe to park and unload after dark.

• Check out is by noon.

• Reservations require a two-night minimum stay.

• Camp quiet time is at 10:30pm.

• Please note that daily housekeeping is NOT provided.

• No smoking in any Hay Creek Ranch buildings.

• You will be required to sign a liability waiver form at check-in.

• Please bring your own bath and kitchen towels.

• Restrooms & showers are available in the shower house and the office.

• Broken or missing items from cabins will be charged to guest.

• Be responsible for your campfires- only used provided fire rings and firewood, and put fires out completely when done.

• Please dispose of all trash in the camp dumpster, located behind the West corrals.

• Well behaved, non-aggressive dogs are allowed if they are spayed/neutered. Dogs are allowed in the cabins if they stay off the furniture and are crated at night. Please clean up after your dogs.

• NO ATVs or SIDE-BY-SIDES without approval from Hay Creek Ranch.

Cancellation Policy

• Reservations require a two-night minimum stay

• 25% deposit required at time of reservation

• 60 day cancellation notice – full refund of deposit

• 30-59 day cancellation notice – 50% refund of deposit

• Cancellations less than 30 days prior to reservation require full payment. This includes tent sites, RV/LQ sites, and cabin reservations.

• 20% processing fee deducted from all refunds

• NO REFUNDS for the week of:

  - Sturgis Bike Rally

  - Memorial Day

  - July 4th

  - Labor Day

• After arrival payment is due for full reservation period. We cannot offer discounts for early departure.

For RV/LQ Trailers

• We have dump station access, but if you would like your trailer pumped on site, please follow this procedure:

  • Pick up a clothespin with ribbon from the bulletin board at the shower house

  • Pin the clothespin visibly in front of your trailer

  • Be present while Superior Sanitation is on site working on your trailer. A staff member can help answer your questions about when they will be coming to camp.

  • Pay the Superior Sanitation driver $50 - MUST BE CASH. We cannot pay on your behalf and add this service to your bill.

Horses

• REQUIRED: Please note that we require health papers dated within 30 days of arrival and Coggins for every horse (both local and out-of-state) in your party.

• No studs / stallions allowed

• Certified weed free hay is required in the National Forest and is available for purchase at Hay Creek Ranch. We cannot reserve hay for you, but we always have enough for our campers at the ranch.

• Guests are responsible for their horses and for cleaning their corrals daily. Use provided wheelbarrows and haul it to the manure dumpster located behind the West corrals. Cleaning fee ($50) applies at checkout for corrals that have not been cleaned out.

Extras

• Laundry: $2.50 per wash and dry

• Hay: $18 per bale

• Corrals: $15 per horse per night, includes water tank

• Ice: $3 per bag

• Firewood: $6 per bundle or 3 bundles for $15

• Need something? Forget something? Break something on your saddle? Let us know and we will get you what you need.